Task Priority is one of the difficult things in any to-do list management system. How do you keep from having 20 top priority tasks? The red, orange and yellow flags will automatically default to the top of your list if you are using priority sort which is the default.
Thus, I use the colored flags to set my top priorities. I usually set one red flag for my main thing I want to get done that day, and it is usually customer related. I set orange flags of important tasks that should get done that day. Finally, I have a few key habits that I leave yellow. My next priority is done via the drag and drop order. Inside a flag color including no flag , you can just drag and drop to change the order. This is where most people fall down on the GTD system.
If you can set the context where you are and how much time you have 5 minutes or 60 minutes? This is the key to productivity. Reduce your decisions. Know exactly what to do next. I have created color-coded labels for a few time frames from 5 to 60 minutes and a few contexts PC, iPad, Home.
You need to make your own, but as an example here is what my label bar looks like:. It is so easy to setup the Habit tasks in ToDoist. I try and do certain things like exercise and meditate every day. I set up a recurrence on these items using ToDoist's recurrence feature. If you want a task each day, you can just type in the date field 'Every Day starting today' or for a shortcut 'Ev Day start Today'.
One of the key points of GTD is to be able to continually parse the flow of your life. To me, this is mostly email. I try and read my email multiple times per day I know this goes against the convention. I have found continually parsing to be easier and less stressful to me.
I try not to be interrupt driven, but when I first sit down in a gap, I process. Emails are either done in real time if less than a 2 minute action , delegated to someone else I use ToDoists shared projects with some of my team to assign a task. Otherwise, I just fire off an email and star it to review later , or defer it create an action for the future in your ToDoist.
At this point, if it is trash, spam or FYI, I usually just leave it read in my email box for later searching search to me is better than filing. I get most of my professional updates from Twitter and find articles I want to save or read later. Collecting them to OneNote makes sure I can process them for reading later or having content for future blogposts. Here is the If This Then That rule. There is one caveat, it only supports OneNote stored in your private Outlook.
Sep 16, GTD and OneNote will not do your work for you and its not a tool designed for that purpose. This allows you to focus on the important things. Remember this article is the last step to getting organized and increasing your productivity.
Here is how I collect from my mobile device In OneNote Mobile I set my quick notes to send to my collection section in OneNote, to make sure I do not get another place to look for the stuff I collect. This works from all mobile platforms and the example is from Android where you can quickly capture using the OneNote Badge To select the default section, navigate to you collection section, hold until you get the menu, and select default Office Lens is really great for capturing whiteboards from workshops and taking pictures of slides at seminars.
Eisenhower Matrix with Todoist. Guide Center. How to best use projects. Illustration by Margarida Mouta. Everything you ever wanted to know about using Todoist and then some.
How to best use filters.
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